The Best EHR Software for Therapists: Top Picks and Features
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When you run a practice, having reliable electronic health record (EHR) software for therapists is central. The right system should free you from administrative burden, support clinical workflows and help you stay compliant. These are the top options.
Owl Practice
Key Features
- Client portal with online booking and messaging
- Digital intake forms, consents, and document exchange
- Secure telehealth video
- Insurance claim filing, eligibility verification, and superbill generation
- Clinical measure surveys and outcome reporting
- Scalable plans
Owl Practice is one of the best EHR software solutions for therapists, as it was built by and for mental health professionals. It offers an intuitive, streamlined interface that lets you manage appointments, notes, billing, and telehealth all in one place. In real-world use, therapists appreciate how quickly it takes to onboard and how seamless the daily experience becomes. Pricing scales from solo to group plans, making it accessible whether you’re just starting or expanding.
One standout feature is its support for clinical supervision. You can grant supervisors limited access to records, live sessions, and notes so they can review or co-sign without compromising client confidentiality. Owl’s claim filing, benefit eligibility checks, automated reminders, and integrated telehealth help reduce fragmented tools in your workflow.
SimplePractice
Key Features
- Online appointment booking and client self-scheduling
- Paperless intake and consent forms
- Progress notes, treatment planning and customizable templates
- Secure client portal and messaging
- Integrated payment processing and invoicing
- Electronic insurance claim submission and eligibility checks
SimplePractice is often cited as one of the most polished EHR and practice management tools for behavioural health. It blends scheduling, documentation, billing, and client engagement into a polished, user-friendly interface. Many users mention its relatively low learning curve and visual clarity.
It also supports automation, such as reminders, recurring appointments, and intake workflows to reduce repetitive tasks. SimplePractice’s mobile app enables you to manage your practice from anywhere. The system is also HIPAA-compliant and built to grow with you.
Valant
Key Features
- Flexible clinical workflows, including group and individual sessions
- Outcome measures, dashboards, and reporting
- Multi-site support, user roles, and permissions
- Claims management, payer integrations, and revenue cycle tools
- Scheduling, reminders, anda calendar system
- Client notes, treatment planning, and documentation
Valant is designed for behavioural health clinics of all sizes, especially those scaling up. Many practices adopting more intensive or multi-location services turn to Valant for its flexibility. It’s strong in both behavioural and business functionality.
The architecture supports complex workflows such as group therapy or blended service lines, and it offers tools for managing billing across multiple payors efficiently. Valant also supports robust outcome measurement and reporting, enabling clinics to track their effectiveness and performance.
TherapyNotes
Key Features
- Specialized mental health note templates and evaluation forms
- Progress tracking and treatment plan management
- Client portal for self-scheduling, payments and document access
- Secure messaging and telehealth capabilities
- Electronic billing, claim submission and payment reconciliation
- To-do list dashboard to track incomplete notes or tasks
TherapyNotes is a veteran in the behavioural health EHR space. It’s specially tailored to therapists, psychologists, social workers, and similar professionals, connecting scheduling, clinical documentation, billing, and telehealth in a unified platform.
The documentation tools are robust. You get note templates built for mental health and progress tracking, and an interface designed to reduce clicks and friction. The newer “TherapyFuel” AI add-on helps speed up note writing. On the billing side, the platform supports claim submission, payment posting, and a built-in to-do list that reminds you about unsigned notes or missing documentation.
Comparing the Best EHR Software for Therapists
Choosing the right EHR software for therapists can feel overwhelming, but comparing them is crucial to finding the best fit.
| Owl Practice | SimplePractice | Valant | TherapyNotes | |
|---|---|---|---|---|
| Best For | Solo and small practices | Solo and mid-sized practices | Larger clinics or multi-site organizations | Small to large teams |
| Ease of Use | Simple, intuitive setup | Sleek interface, easy to learn | Advanced, best for experienced users | More robust, moderate learning curve |
| Documentation | Custom templates, supervisor tools | Custom notes and treatment plans | Extensive forms and reporting | Specialized mental health templates |
| Telehealth | Secure built-in video | Mobile-friendly video sessions | Telehealth add-on, with a focus on management tools | Integrated video and chat |
| Billing and Insurance | Claims, superbills, eligibility checks | Insurance claims, payments | Advanced multi-payer billing and analytics | Full billing suite with reminders |
| Scalability | Grows with small teams | Great for expanding solo practices | Designed for large-scale growth | Supports multiple clinicians |
Finding the Right Fit
The best EHR software for therapists isn’t a one-size-fits-all decision. Some will prioritize streamlined usability, while others need deep billing and scaling capabilities. Before committing, test demos, consider data migration, examine customer support and map out what features are nonnegotiable for your practice.